Backup Google Shared Drive (Easiest Way in 2024)
In this article, we will show you how to backup Google Shared Drive. Simply follow the steps below.
How to Backup Google Shared Drive
Backup Google Shared Drive documents can be achieved using two common methods: manually downloading the files and using Drive for Desktop. We will discuss how to use each method in the following sections.
Method 1: Manual Backup for Google Shared Drive
Follow the steps below to manually backup a Google Shared Drive.
1. Navigate to Google Drive and Open Your Shared Drives
To begin the backup process, navigate to the ‘Shared With Me’ section. This is where all shared resources are stored.
2. Select the Files You Want to Backup
To select files for backup, locate the desired files within the ‘Share With Me’ section and use the Ctrl key (or Command on Mac) to select multiple items simultaneously.
In our example, we will select our documents “Project Guidelines and Deadlines” and “Classroom Policies” from Cali Ford for backup.
3. Download Your Selected Documents to Your Computer
Once files are selected, right-click and choose ‘Download’ to begin transferring them to your local machine in a ZIP format.
After the download is complete, locate the ZIP file in your downloads folder. Right-click the ZIP file and select ‘Extract All’ to choose the destination folder.
In our example, we will extract the documents into a folder named “My Files” for easy access.
We will now see that our “Project Guidelines and Deadlines” and “Classroom Policies” documents are successfully saved and accessible in the “My Files” folder.
Method 2: Backup via Drive for Desktop
To backup a Google Shared Drive via Drive for Desktop, we will use the same example files from our previous examples titled ‘Project Guidelines and Deadlines’ and ‘Classroom Policies.’
1. Download and Install Google Drive for Desktop on Your Computer
Installing Google Drive for Desktop allows you to synchronize your online files with your local computer seamlessly. Visit the Google Drive website to download and install the tool.
2. Move Your Files to ‘My Drive’ in Google Drive for Desktop
When your Google Drive is already set up on your computer, open the Google Drive on your website. If your files are in the ‘Shared with me’ section, right-click on the files, hover over ‘Organize,’ and select ‘Move.’
Move them to ‘My Drive’ to ensure they are included in the sync.
3. Verify the Backup of Your Documents on Your Computer
After setting up the sync, check your local drive to ensure the files have been backed up correctly. We will now see the ‘Project Guidelines and Deadlines’ and ‘Classroom Policies’ documents on our computer.
We hope that you now have a better understanding of how to backup Google Shared Drive. If you enjoyed this article, you might also like our article on how to backup a Google Drive to Onedrive or our article on how to backup Windows to Google Drive.
